Date Reviewed by Governors

Summer 2023      

Date of Next Review

Summer 2024

Appendices Included

None

Modifications

Disposal of equipment policy

For all equipment disposals, it is the policy of the School to:

• ensure that only equipment that is surplus to the school’s requirements, obsolete or uneconomical to repair, is disposed of;
• comply with Financial Regulations contained within the LMS Scheme and Finance Manual;
• realise the maximum re-saleable value giving priority to schools and departments within Coventry City Council.

Procedure for Sale

On identification of item/s to be sold which have been bought from budgets under the Governing Body control, approval by the Headteacher will be obtained. A value will then be set. Schools Supplies will be contacted for advice on current re-sale value/s.

Enquiries will be made with Schools Supplies as to awareness of any parties interested in the acquisition of such item/s.

1. Order of priority for Item/s with a realisation value of less than £100:
   1. Advert will be placed in the Local Authority circular, which is distributed around schools and other council departments, with price attached or offers invited;
   2. Notice will be placed on Daily Notices for staff bids;
   3. Notice will be placed on view for pupils/parent bids;
   4. Items may be offered to feeder schools free of charge.

1. Item/s with a realisation value of between £100 and £1,000, written offers, from at least three firms, educational institutions, City Council Departments or individuals will be obtained. The highest offer will be accepted.
   1. if less than three offers received, the highest of those making bid will be accepted, and a record kept (for audit purposes) of action taken to advertise the sale and the parties invited to make an offer.

1. Item/s with a realisation value of over £1,000, tenders will be invited from interested parties by inserting a public notice¹ in the local newspaper, specialist journals or national newspapers, and circulating tender invites¹ from other educational institutions and City Council Departments. The highest offer will be accepted.

The hard drive of IT equipment will be reformatted to delete all data. Should the sale be inclusive of the operating system and software programmes, written approval must be received from each Licencing body permitting transfer programmes to another owner. The cost of re-installing software (i.e. operating system, programme) will be taken into consideration in the sale price.

A debtor Invoice should be issued to the purchaser (to include VAT at the rate in force at the time of the sale) and payment received in full and final settlement prior to the equipment being released.

Disposal details will be entered in the inventory/equipment register.

Sales will be reported to Governors retrospectively.

All income in respect of such sales will be paid into official funds.

Procedure for Write-Offs

On identification of item/s to be written-off which have been bought from budgets under the Governing Body control, a schedule will be prepared (e.g. form LRM 31) for approval by the Headteacher and sanctioning by Governors.

Disposal details will be entered in the inventory/equipment register.