MOBILE PHONE & SMART DEVICE Policy

*DRAFT COPY*

September 2024/25

Policy last reviewed:

Reviewed by:

Agreed by governors:

Shared with staff:  

Frequency of review:

Date of next review:

June 2025

Matthew Ascroft

TBA

TBA

Bi-annually

TBA

Head Teacher:

Staff with responsibility for Mobile Phone Policy

The Family Team

The Safeguarding Team

Matthew Ascroft

External ICT – Steve Somers

Rebecca Fenlon

Michele Rowland

Matthew Ascroft

Ellen Parker (AHT)

Sarah Morris (AHT)

Lucy Fox (EYFS Lead)

Rebecca Fenlon

Michele Rowland

Martin Shaw

Mobile Phone and Smart Technology at Stoke Primary School

Aim

Stoke Primary School is committed to safeguarding and promoting the welfare of children.  The welfare and well-being of our pupils is paramount.  The aim of the Mobile Phone Policy is to allow users to benefit from modern communication technologies, whilst promoting safe and appropriate practice through establishing clear and robust acceptable mobile user guidelines.  This is achieved through balancing protection against potential misuse with the recognition that mobile phones are effective communication tools.  It is recognised that it is the enhanced functions of many mobile phones that cause the most concern, offering distractions and disruption to the working day, and which are most susceptible to misuse - including the taking and distribution of indecent images, exploitation and bullying.  However as it is difficult to detect specific usage, this policy refers to ALL mobile communication devices. 

Responsibility

This policy applies to all individuals who have access to personal mobile phones on site. This includes staff, governors, volunteers, committee members, children, young people, parents, carers, visitors and contractors.  This list is not exhaustive. 

This policy should also be read in relation to the following documentation: 

Child Protection Policy 

Behaviour / Anti-Bullying Policy

Acceptable use of ICT Policy 

EVC policy 

E-safety Policy 

Whistleblowing Policy 

Staff Code of Conduct 

Induction Policy 

Personal Mobiles - Staff 

• Staff are not permitted to make/receive calls/texts during contact time with children
• Use of personal phones (inc. receiving/sending texts and emails) should be limited to non-contact time when no children are present e.g. in staff room, empty classrooms, outside.
• Office based staff should not have their phones visible and phones must not be left unattended at any time.
• Staff should have their phones on silent or switched off and out of sight (e.g. in the staff room, classroom cupboard / locker, office cupboard) during working hours.  Smart Watches linked with phones must not be a distraction during times when children are present. 
• There may be circumstances in which it’s appropriate for a member of staff to have use of their phone during contact time.  Staff should speak to the Headteacher or Line Manager who will decide on a case-by-basis whether to allow for special arrangements. For instance:
  • For emergency contact by their child, or their child’s school
  • In the case of acutely ill dependents or family members

If special arrangements are not appropriate then emergency contact should be made via the school office. It is important to note that the Family Team will have their phones with them at all times to ensure they can be contacted and able to react quickly to any incident that occurs within the school.

• It is also advised that staff security protect access to functions of their phone using a secure pin code 
• Staff are not at any time permitted to use recording equipment on their mobile phones, for example: to take recordings or images of children 
• Legitimate recordings and photographs should be captured using school equipment such as cameras, iPads and the school mobile phone
• Staff should report any usage of mobile devices that causes them concern

Personal Mobiles - Pupils 

We also recognise that mobile phones are part of everyday life for many children and that they can play an important role in helping pupils to feel safe and secure. However, we also recognise that they can prove a distraction in school and can provide a means of bullying or intimidating others. 

It has therefore been agreed that:

• Pupils may be given permission to bring mobile phones into school if they are walking to or from school without parents (usually years 5/6 only).  
• The phone must be handed in to the Admin Office or Class Teacher and they keep a written record / register of whose phone they have got.
• The phone is left at the owner’s own risk and school is not responsible for loss or damage 
• Phones must not be taken on school trips/visits
• Children are not permitted to bring in any other communication devices, such as smart watches, that could be used to record sound or images, or send or receive messages.

Breaches of the above conditions could lead to the school confiscating the device and withdrawing permission for the child to bring their phone into school.  If a device is confiscated it will be held in the school office and will need to be collected by a parent or carer.

Where mobile phones are used in or out of school to bully or intimidate others, then the Headteacher, Deputy Headteacher, Inclusion Leader or Safeguarding Officer has the power to intervene ‘to such an extent as it is reasonable to regulate the behaviour of pupils when they are off the school site.’ The DfE guidance allows us to search a pupil’s phone if we have reason to believe the phone contains pornographic images, or if it is being/has been used to commit an offence or cause personal injury. See Searching, Screening and Confiscation Policy.

Certain types of conduct, bullying or harassment can be classified as criminal conduct. The school takes such conduct extremely seriously, and will involve the police or other agencies as appropriate.

Such conduct includes, but is not limited to:

• Sexting
• Threats of violence or assault
• Abusive calls, emails, social media posts or texts directed at someone on the basis of someone’s ethnicity, religious beliefs or sexual orientation

Volunteers, Visitors, Governors and Contractors

All Volunteers, Visitors, Governors and Contractors are expected to follow our mobile phone policy as it relates to staff whilst on the premises. Reminders of school’s expectations of mobile phone use on school site are displayed around school (they are on outside doors for parents/carers to see).

Parents/carers 

While we would prefer parents not to use their mobile phones while at school, we recognise that this would be impossible to regulate and that many parents see their phones as essential means of communication at all times. We therefore ask that parents/carers usage of mobile phones, whilst on the school site is courteous and appropriate to the school environment.   Please also remember that your child will want to greet you at the end of the day and share their news, so please try to be ‘available’ as they come out of their classroom.

Mobile phone use is not permitted when parents or carers are waiting in the school Office as this is a working environment.

We appreciate that parents will want to photograph or video school events such as shows or sports day using their mobile phones, but this is in the understanding that parents do not publish images (e.g. on social networking sites) that include any children other than their own.   It is not permissible for parents to take photographs or videos at any other time on school premises.

We would really appreciate it if parents and carers would refrain from using facetime or any form of video calling whilst on site as this is a safeguarding issue potentially for other members of our school community.

Staff will challenge other members of staff/governors/volunteers/visitors/parents/ contractors who use their mobile phone whilst children are present. This will then be reported to senior staff and dealt with in accordance with the appropriate school policies.