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Debtors Policy

Stoke Primary School
Anti-Bullying Policy

Date Reviewed by Governors

Summer 2016

Date of Next Review

Summer 2018
Appendices Included Appendix 1 Specimen First Reminder
  Appendix 2 Specimen Second Reminder
Modifications None

 

The LA model has been adopted

 

Stoke Primary School

Debtors Policy

The policy of the Governors is to ensure that all viable steps are taken to recover money due to the school.

 

The Governors aim to minimise the number of instances that credit is given and to take prompt and appropriate recovery action in respect of unpaid debts.

Procedure

All paperwork relevant to the goods or services being provided will be completed, e.g. lettings application form, music tuition contract.

 

Wherever possible, payment is to be obtained in advance for the goods or services being provided. It is not deemed economically viable to issue sums below £5.

 

If an invoice is to be sent, it will be issued as soon as possible.

 

Outstanding debts will be monitored regularly using Aged Debtor reports.

 

After 21 days a first reminder will be issued (Appendix 1).

 

After a further 14 days a final reminder will be issued (Appendix 2).

 

After a further 7 days, no further services will be provided as the bad debtor will be embargoed and the matter is to be referred to the City Treasurer’s Sundry Debtors Team or Legal Services. Other schools will be notified to prevent the debtor defaulting on debts across the city.

 

Authority to write off unpaid debts is as follows:

 

            Up to £250                             Headteacher

 

            £251 - £1,000                        Board of Governors

 

            Over £1,000                          Board of Governors and the City Treasurer

 Appendix 1

 

First Reminder

 

Mrs R Parent

46 Briton Road

Coventry

CV2 4LF

 

Tel: 02476451724

Fax: 02476431209

Email: office@stoke.coventry.sch.uk

 

 

Dear Sir or Madam

 

Invoice no 123 £100.00 31st January 1998 Music Tuition

 

According to our records, the above invoice has not been paid.

 

We are not aware of any query or dispute concerning the services provided and shall therefore be grateful if you will pay the amount due within 14 days.

 

 

Yours faithfully

 

 

 

 

 

A Marrs

Headteacher

 

 

Appendix 2

 

Specimen Final Reminder

Mrs R Parentl

46 Briton Road

Coventry

CV2 4LF

 

Tel: 02476451724

Fax: 02476431209

Email: office@stoke.coventry.sch.uk

 

 

Dear Sir or Madam

 

Invoice no 123 £100.00 31st January 1998 Music Tuition

 

Our records show that despite a reminder having been sent, the above invoice has still not been paid.

 

Please pay the amount due within 7 days or inform us of your reason for withholding payment, otherwise legal action may be commenced against you without further notice being given.

 

 

Yours faithfully

 

 

 

 

 

A Marrs

Headteacher

 


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