Stoke Primary School
|Reviewed by Governors||Spring 2016|
|Date of next review||Spring 2019
1. Request for confirmation of attendance
Page 2 - Registers
Page 3 - Lateness & late collection
Page 3 - Close working relationship with C&FF
Page 4 - Involvement with parents
Page 4 - Absence
Page 5 - Raising the profile of school attendance
At Stoke Primary we recognise that regular attendance by pupils is one of the key factors in raising achievement. We also consider that the prevention of unauthorised absence forms an integral part of our attendance policy to promote good behaviour and discipline.
In the school’s endeavours to improve attendance we consider that there are several important elements:
The registers are taken electronically (SIMS) and show whether the pupil absence is authorised or unauthorised. Authorised absence is where the school has given approval for the pupil to be absent or has accepted the explanation offered as a satisfactory justification for absence. The Sims system will show any messages that have been received which relates to an absence.
Examples of absences that may be treated as authorised
Lateness & late collection
The registers will remain open until 9 o’clock i.e. 5 minutes after the start of the session and where patterns of lateness begin to emerge the school will seek to involve the FSW, LM’s and CFF team at an early stage.
Parents are reminded that lateness after the register has closed will incur an unauthorised absence mark for the whole morning or afternoon session and therefore persistent lateness could result in their being issued with a fixed penalty notice.
Any child not collected within 10 minutes of the end of the school day brought to the school office where a member of staff will remain with them until an adult arrives. This will be recorded in the late collection book and a letter given to the adult raising this as a concern.
Our computer software capability enables us to:
CLOSE WORKING RELATIONSHIP WITH C&FF
The Deputy Head will meet regularly with the LM’s and then together they will meet half termly with the C&FF Schools Officer for children whose attendance is causing concern or has fallen below 85%.
The C&FF Schools Officer will usually carry out a home visit and send any reports/actions to the school. The school will undertake regular checks of the attendance records and follow up any pupils whose attendance falls below 90%
The C&FF Schools Officer may also provide the following support:
INVOLVEMENT OF PARENTS:
We believe that the involvement of parents is vital in addressing issues surrounding improving attendance & this is focussed on in our Assertive Mentoring System. We will ensure that parents are made aware of their responsibilities with regard to attendance as per the Government guidelines – ‘that in addition to securing regular attendance they also have a responsibility to ensure that the children arrive on time, properly attired and in a condition to learn’. The school’s Home School Agreement, which parents sign, confirms this.
We will also regularly remind parents of the need to inform the school of the reason for the child’s absence as soon as possible.
We consider that in the case of absence it is a reasonable expectation that parents or carers communicate the reasons for absence, preferably on the first day, by either:
If the child is likely to be absent for longer than a day, they are then required to contact the school again on the 3rd day of absence.
If none of the above methods were possible we would require a note or verbal message stating reason for absence when the child returns to school.
Absence will be carefully monitored by the LM’s and any unexplained absence will be followed up by the use of a school ‘pro-forma’ letter. Reminder letters will be sent to parents who fail to provide a reason for absence after a period of a week. If no response the absence will be unauthorised. Where there are particular difficulties the help of the FSW or CFF Schools worker will be sought.
In cases where unacceptable reasons are given i.e. parents have condoned the absence for example to take a child shopping, we will seek to discuss these matters with the parents and if serious concerns do arrive we will enlist the support of the CFF. The absence will be unauthorised.
The school Governing Body follows Government guidelines on making decisions regarding absence and will not authorise an extended Leave of Absence unless there are exceptional circumstances.
All parents must complete and submit a Leave of Absence request if they are considering taking their child out of school. This form will then be given to the Headteacher to action.
Parents do not have the right to withdraw their child from school for an extended leave of absence, including holidays, during term time and if the school does not grant leave of absence and the child still does not attend then not only will the absence be recorded as unauthorised but they also may be liable to prosecution and a fixed penalty notice may be issued.
All newly admitted children in term-time will attend an admission meeting with a member of the Senior Leadership Team (SLT). The importance of attendance and punctuality will be an integral part of this meeting.
RAISING THE PROFILE OF SCHOOL ATTENDANCE
The Governors believe that good attendance should be rewarded. The school has a number of initiatives to support this. They include:
Targets will be set for individual pupils with poor attendance patterns or poor punctuality at the appropriate Parent’s meetings. Certificates will be awarded for improved attendance, allowing acknowledgement of their efforts and encouraging their development.
REMOVAL OF PUPIL’S NAMES FROM THE REGISTER
The circumstances under which registered pupils can be deleted from the admission register are set out in Regulation 9 of the Education (Pupil Registration) Regulations 1995.
The school will adopt the guidance and procedures in the LA “missing person” policy.
REQUESTS FOR CONFIRMATION OF ATTENDANCE
In recent months schools have reported a significant increase in the number of parents/legal guardians seeking official letters from schools that confirm the admission and/or the attendance of their children at the school. These letters may originate from representatives of:
Local authority legal advice has indicated that it would be unreasonable on the part of any school to deny a parent/guardian such ‘confirmation of attendance’ without just cause and consequently schools are encouraged to comply, but in keeping with the following recommendations:
Discussions with a number of UK agencies has confirmed that this approach is acceptable and in some cases approved as it serves to both minimize the opportunity for fraud, whilst complying with sound child safeguarding practices.
Further advice and/or support in relation to this advice, including home visits, can be sought from Minority Group Support Services on 024 76 689250